We’re excited to introduce a powerful new feature to the Fleet Track platform: Driver Journalling.
Designed with Kiwi businesses in mind, Driver Journalling makes it simple to track, classify, and report on vehicle usage—whether it’s for personal or business purposes. This is especially valuable when it comes to meeting Fringe Benefit Tax (FBT) obligations, which are a common compliance challenge for New Zealand sole traders, small businesses, and any organisation that permits private use of company vehicles.
Why Driver Journalling Matters
Keeping a clear, auditable record of vehicle trips is essential for staying compliant with IRD requirements. With Driver Journalling, your fleet data is automatically captured and presented in a way that’s easy to manage, understand, and use—no more spreadsheets, guesswork, or boxes full of logbooks.
Whether you’re running a single ute or managing a fleet of vehicles across the country, Driver Journalling puts control back in your hands.
Keep Trips Organised and Easy to Review
Driver Journalling automatically logs trips with detailed metrics, including:
- Employee name
- Date and time
- Trip mileage
- Accurate start and end locations
- Odometer values
Each journey is itemised, giving supervisors and business owners a clear picture of driver activity and vehicle usage.
Classify Trips: Business, Private, or Other
Once trips are logged, they can be quickly classified using intuitive drag-and-drop functionality. Each trip can be marked as:
- Business – For work-related travel. These trips can be used to deduct expenses and support FBT exemptions.
- Private – For personal use. Keep track of personal mileage to ensure compliance and promote responsible use of company vehicles.
- Other – For mixed-use or edge cases. Add notes and comments for further clarity or future reference.
This smart classification system not only improves reporting accuracy but also helps you optimise your fleet’s productivity and operating costs.
Built for Real-World Use
We’ve made Driver Journalling powerful but incredibly user-friendly:
✅ Automatic logging – No need for manual input; trip data is captured automatically from our GPS tracking system.
✅ Transparency – Get a complete breakdown of each driver’s trip history and clear metrics on business vs. private use.
✅ Paperless & centralised – Say goodbye to manual logbooks. All trip data is stored securely and digitally, ready for reporting or audit.
✅ Flexible reporting – Filter trips by driver, date, category and more. Export reports to PDF or Excel, or print a hard copy when needed.
Make Tax Time Easier
Fringe Benefit Tax doesn’t have to be a headache. With Driver Journalling, you’ll have everything you need to calculate and justify FBT obligations—especially for vehicles that are shared or used privately after hours.
Not only does Driver Journalling help you stay compliant — it also makes life easier for your accountant. With all trip data clearly organised and exportable, you can hand over everything they need in just a few clicks. Less back-and-forth. Happier accountant. More time for you.
For sole traders and small businesses, this feature simplifies what can often be a complex and time-consuming task. For larger organisations, it brings transparency and control to fleet usage across multiple drivers and departments.
Ready to Get Started?
Driver Journalling is now available to all Fleet Track NZ customers as part of our advanced GPS tracking and telematics solution. If you’d like help activating the feature or want a demo of how it works, contact our support team or speak to your account manager today.
